How to upload employees in bulk on the GoSafe Management Console

Modified on Wed, 26 May 2021 at 12:21 PM

In order to upload employees in bulk on the GoSafe Management Console, please follow the steps mentioned below.

  1. Open the GoSafe Management Console and select “Employee Management” from the main screen. Inside employee management, navigate to the employee list option.

  1. Inside the employee list tab, bring your mouse over to the “Add in bulk” button and select “Import information in bulk”.

  1. Click on the “Download template” and open the excel file.

  1. Inside the excel file, fill in the employee information you wish to import into the GoSafe Management Console.

    NOTE: Personnel ID, Name, Belonging group and phone number are compulsory. If you don’t wish to create groups, write “All group-Default group” for all fields. 

    NOTE: You will need to rename employee photos to their personnel IDs when you upload their photos later. For example, if you add an employee named “John Doe” with the personnel ID “112233”, you will later have to name their photo file to “112233” during bulk upload.

  1. When you have filled the excel sheet, revisit the management console and upload the excel file by clicking on “Upload Excel File”. Once the excel file is uploaded, click on “Start Import”. The console will let you know if there were any mistyped entries in the sheet.

  1. You will be asked if you want to perform an uncovered import or overwrite import. If any personnel IDs are found to be present in the console already, they will be skipped in uncovered import but overwritten in overwrite import. You can make your selection as per your need.

    NOTE: If you are adding employees for the first time, you can choose either option.

  1. Once the import is complete, navigate back to the employee list tab and bring your mouse over to “Add in bulk” again but select the “Import in bulk” option this time.

  1. Upload a zip file containing all the images of your employees. The file names of the images must be the personnel IDs you assigned to them earlier in the excel sheet. Upload the photo by clicking on “Zip file selection” and then by clicking on “Start import”.

    NOTE: The naming of the portrait file needs to correspond to the personnel ID. After the upload is successful, the corresponding person portrait information can be viewed in the person list. Only supports zip files, and the size of each portrait file must not exceed 500K. Files that do not meet the requirements will not be imported. Faces need to account for more than 1/3 of the photo. Please choose a front-faceless photo in the past three months. The avatar is clear and the light is uniform.

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